Creation in Microsoft Word

The word document is how we initially create the signature. This is important as it can make the process of creating an email signature and disclaimer much simpler in the beginning as there is no HTML experience required for this step and the content creator only needs basic knowledge of Word.
We create a table to organize the content of the email signature. Then after everything has been placed where desired, the table borders are made transparent.

Example

	%%FirstName%% %%LastName%% %%Title%% E: %%Email%% Lance IT P: 1300 000 750 Relevate P: 1300 677 276 W: www.relevate.com.au W: www.lanceit.com.au

Notice where we have certain values such as first name and last name they are shown as %%FirstName%% and %%LastName%%. These are the Variable Placeholders that Active Directory uses as tokens to add unique attributes from the sender's Active Directory account.
more information can be viewed here:
https://learn.microsoft.com/en-us/exchange/policy-and-compliance/mail-flow-rules/signatures?view=exchserver-2019
 

Converting Word to HTML

Next, it is time to convert our Table to HTML. Go to a website such as https://wordhtml.com/ and highlight and copy the table in word, then past it into the word converter.
This will likely not come out as intended, however alterations to the table, contents, and image sources can be made.
Some understanding of HTML is required in this step.
Images such as logos, display pictures, and social media links will need to be pulled from the internet in order to be displayed in the signature, as local resources cannot be used.
Below is the result of that conversion.

<table style="height: 1px; width: 856px; float: left;" cellspacing="0" cellpadding="0">
<tbody>
<tr style="height: 10.7969px;">
<td style="height: 92.7969px; width: 194px;" rowspan="4"><img src="https://relevate.com.au/wp-content/uploads/2020/12/Rana-e1608248437452-300x300.png" alt="" width="192" height="192" /></td>
<td style="height: 92.7969px; width: 256px;" rowspan="4">
<p><strong> </strong></p>
<p><span style="color: #33cccc;"><strong>%%FirstName%% %%LastName%%</strong></span></p>
<p><strong>%%Title%%</strong></p>
<p>E: %%Email%%<br />Lance IT P: 1300 000 750<br />Relevate P: 1300 677 276<br />W: <a href="http://www.relevate.com.au">www.relevate.com.au</a><br /> W: <a href="http://www.lanceit.com.au">www.lanceit.com.au</a></p>
<p> </p>
</td>
<td style="height: 10.7969px; width: 390px;" colspan="2">
<p> </p>
</td>
</tr>
<tr style="height: 35px;">
<td style="height: 35px; width: 390px;" colspan="2"> <img src="https://lanceit.com.au/wp-content/uploads/2022/11/Logo-Lance-IT-FINAL-logo.png" alt="" width="241.88976378" height="66.141732283" /></td>
</tr>
<tr style="height: 35px;">
<td style="height: 35px; width: 204.328px;"> <img src="https://relevate.com.au/wp-content/uploads/2020/05/cropped-Logo-nuveu.jpg" alt="" width="114.14173228" height="43.464566929" /></td>
<td style="height: 35px; width: 185.672px;"> <img src="https://rippahosting.com.au/wp-content/uploads/2021/08/Rippa-Hosting-Logo-1.png" alt="" width="111.87401575" height="46.866141732" /></td>
</tr>
<tr style="height: 12px;">
<td style="height: 12px; width: 204.328px;">
<p> </p>
</td>
<td style="height: 12px; width: 185.672px;">
<p> </p>
</td>
</tr>
</tbody>
</table>

Above, you will notice that we've pulled the logos and that stunning photo of Rana from our Lance IT, Relevate, and Rippa websites. We've also adjusted the dimensions of the images by reducing the pixel value of each asset.
Next, I've copied the HTML text, and pasted in into notepad, saved it as a TXT, and also saved it as a html file for testing.

Result

	%%FirstName%% %%LastName%% %%Title%% E: %%Email%% Lance IT P: 1300 000 750 Relevate P: 1300 677 276 W: www.relevate.com.au W: www.lanceit.com.au

Unfortunately, at this time there is no Variable Placeholder within Active Directory for a user's display picture/ profile picture that can be used in an email signature.
whilst there is an atribute within exchange and AD, ThumbnailPhoto, it cannot be used in this case.

This means that signatures requiring user display pictures will have to be unique for each user, only in getting that specific image from a source online.
For companies that do not require each user's email signature to have their photo, this policy can be rolled out organization-wide with only one rule.